Meeting Planner

The Meeting Planner helps you find the best time to schedule meetings with participants across multiple time zones. Instead of manually calculating time differences and working hours, this tool visualizes overlapping work hours and recommends optimal meeting times. The planner color-codes each hour to show whether participants are within standard working hours (9 AM - 5 PM), extended hours (7-9 AM or 5-9 PM), or outside work hours. This makes it easy to find times that work for everyone without inconveniencing any participant. Whether you're coordinating with two cities or a dozen, the Meeting Planner provides a clear, visual grid that shows exactly when each participant is available, helping you make informed scheduling decisions.

Using the Meeting Planner is simple: 1. **Set Your Base Timezone** - Select your local timezone as the reference 2. **Add Participants** - Add timezones for each meeting participant 3. **View the Schedule Grid** - See a 24-hour breakdown of all timezones 4. **Find Optimal Times** - Look for green "Optimal" slots where all participants are in work hours **Understanding the Colors:** - **Green (Working Hours):** 9 AM - 5 PM local time - ideal for meetings - **Amber (Extended Hours):** 7-9 AM or 5-9 PM - acceptable for urgent meetings - **Gray (Outside Hours):** Before 7 AM or after 9 PM - avoid scheduling **Quick Tips:** - Check the "Best Meeting Times" box for quick recommendations - "Acceptable Times" shows slots with extended hours - Remove participants you no longer need with the X button

The Meeting Planner is essential for: **International Business** - Schedule weekly team syncs across global offices - Plan quarterly reviews with international stakeholders - Coordinate product launches across regions - Set up client calls across time zones **Remote Team Coordination** - Find overlap hours for distributed teams - Schedule sprint planning with global participants - Plan retrospectives that work for everyone - Set up pair programming sessions **Sales & Customer Success** - Schedule demos with international prospects - Plan onboarding calls across time zones - Coordinate support escalations globally - Set up regular check-ins with clients abroad **Event Planning** - Schedule webinars for global audiences - Plan virtual conferences across regions - Coordinate speaker availability worldwide - Time live streams for maximum reach